ASSIGNMENT of permission to users and roles to access Enterprise applications falls under the purview of the Enterprise Authorisation Manager (EAM).

EAM, the brain of the Enterprise suite, comprises these main features:

• Roles simplify management.
• Fine-grained control.
• Integration with authenticating system.

Authorising many Enterprise software users through a “role” system instead of individual authorisations has its advantages.   For instance a user, operating in the role of “Department Room Booker”, wishes to book a room.   The user can opt to book a room from his or her own department or one from other departments.   Such an option, however, is not open to users who are individually authorised.

As the AEM role is based on the premise of “My Department”, so all venue bookers can assume the same role.   The only safeguard necessary is for the department represented by them to verify their permissions.

If necessary, EAM enables scheduling of peculiar-purpose situations.   It does this by defining sub-divided permissions.   Instances of such permissions are:

• Users authorised to re-arrange only the tutorial activities of certain Modules.
• Users permited to assign only venues of a particular department and only those of a specific type.

In EAM, user passwords are integral with the school’s current authentication system.   Therefore,  users just have to remember a pair of User Name and Password to lock on.   Once verified, EAM establishes what Enterprise applications the user is permitted to use and their permissions.   The authentication system contains information on users and their role or roles.

This product update is published by Innovez One, Scientia’s partner, in this series of Enterprise Timetabler system updates.   Updates that make a difference to its clientele’s business edge.

About Innovez One

Innovez One is a product-based systems consultancy registered in Singapore.   The company provides business solution packages comprising software products for niche markets in Education, Marine, Jewelry and Healthcare.   Innovez One aims to streamline, automate and boost business performance for clients in those key sectors.   Its clientele includes government-linked corporations and small and medium-sized enterprises in Singapore, Malaysia and the United States of America.

ENTERPRISE suite’s Grid Report Designer (GRD) displays institution timetables in special grid style layouts.   A typical timetable’s presentation can be, for instance, times by days or vice versa.

Notable features integrated in this software comprises:

• Customized headers, footers and cells contents.
• Text format defined by users.
• Graphics display option.
• Preview of WYSIWYG* print copy via PDF output.

A typical report includes headers and footers for each report, object and page.   Each header carries graphics such as the school’s logo, motto, etc; and text entries and ERD data.

The layout incorporates flexibility so that details of each timetable activity can be defined by the user.   For instance, a definition can be:

• in the number of rows of information shown, and
• showing selected items of ERD data at justified points on the left, centre or right.

The designer can choose to format the text of each data item.   Ample leeway is given to make colour, size and style changes; or to opt for:

• alignment and wrapping
• inclusion of graphics.
• background shading of cells and label boxes.

*WYSIWYG: What you See Is What You Get

This product update is published by Innovez One, Scientia’s  partner, in this series of Enterprise Timetabler system updates.   Updates that make a difference to its clientele’s business edge.

About Innovez One

Innovez One is a product-based systems consultancy registered in Singapore.   The company provides business solution packages comprising software products for niche markets in Education, Marine, Jewelry and Healthcare.  Innovez One aims to streamline, automate and boost business performance for clients in those key sectors.   Its clientele includes government-linked corporations and small and medium-sized enterprises in Singapore, Malaysia and the United States of America.

SCIENTIA Enterprise has a self-served application for ad-hoc room bookings at institutions.   This application enables users to:

• Request or make room bookings.
• Preview existing bookings.
• Cancel bookings.

Authorisation will determine if a user is cleared to book a particular venue right away or if he or she can only submit a request, to be endorsed by another authorised user.   A user may be allowed to book directly certain venues while permitted only to request for others.

Therefore, any ad-hoc booking can be made by a user on his own.   Users make firmed or requested Web bookings on a configurable form containing all required information.   Drastically, this reduces the overall process time.   The system responds with automated email acknowledgement on receiving a request, confirming or cancelling a booking.

The system can be customized to emailing multiple addressees (main and carbon copies) for a single notification.

Web venue booking offers a fair system by directing all requests and bookings to a single source where they are processed in the queue in which they are received.   Users swiftly adapt to the user-friendly interface and enjoy a fast and responsive service.

Users can check their current bookings and requests or cancel any that are no longer needed.  Thus, available space is freed and returned to the venue stock instead of staying booked but unused.

This product update is published by Innovez One, Scientia’s partner, in this series of Enterprise Timetabler system updates.   Updates that make a difference to its clientele’s business edge.

About Innovez One

Innovez One is a product-based systems consultancy registered in Singapore.   The company provides business solution packages comprising software products for niche markets in Education, Marine, Jewelry and Healthcare.   Innovez One aims to streamline, automate and boost business performance for clients in those key sectors.   Its clientele includes government-linked corporations and small and medium-sized enterprises in Singapore, Malaysia and the United States of America.

STAFF and students in an institution often need to consult their personal timetable.   Scientia designed the Web Grid Report Requester (WGRR) precisely to meet this need.

Instead of authorising thousands of users individually, WGRR authorises them through designated roles.   Timetables requested, in the form of Reports, can be displayed on screen or printed.

The system eliminates the requirement to permit access to such Reports through the Authorisation Manager.   Instead, permission is granted by the simple adoption of roles.

Another application, the Enterprise Grid Report Designer, publishes the timetables in specific grid-style formats and layouts.   The user cannot alter the report’s layout.   He or she can, however, set particular parameters for the Report requested such as:

• Object of the Report.
• Layout of the Report.
• Details of the Report such as weeks, days and periods to be included.

Finally, the user receives the requested Report in a PDF from WGRR.   Users may opt to:

• View their Report on screen.
• Save the Report in electronic form.
• Email the Report in an attachment.
• Print a copy of the Report.

This product update is published by Innovez One, Scientia’s partner, in this series of Enterprise Timetabler system updates.   Updates that make a difference to its clientele’s business edge.

About Innovez One

Innovez One is a product-based systems consultancy registered in Singapore.   The company provides business solution packages comprising software products for niche markets in Education, Marine, Jewelry and Healthcare.  Innovez One aims to streamline, automate and boost business performance for clients in those key sectors.   Its clientele includes government-linked corporations and small and medium-sized enterprises in Singapore, Malaysia and the United States of America.

PRIMARILY, the Enterprise Web Data Collector (WDC) application replaces manual collection of data.

The software’s salient features are:

• Every action or step captured in an audit trail (who, when, what, where, why and how).
• User-friendly with minimum training for the operator.
• Input done electronically making physical data re-entry redundant.
• Optimum quality of data in terms of accuracy and currency.
• System customization to cater for user’s terminology.

Electronic data collection frees staff for more efficient use of their time.  Less labour-intensive staff work, such as less manual data validation results in a shorter lead time between data delivery and creation of a timetable.

High data quality cuts down the ‘cleaning’ process between the timetable’s circulation and when teaching starts.   In effect, this eradicates eleventh-hour revisions and clashes.

WDC permits course specialists to request and make direct changes to their timetable requirements.

This product update is published by Innovez One, Scientia’s partner,  in this series of Enterprise Timetabler system updates.   Updates that make a difference to its clientele’s business edge.

About Innovez One

Innovez One is a product-based systems consultancy registered in Singapore.The company provides business solution packages comprising software products for niche markets in Education, Marine, Jewelry and Healthcare.  Innovez One aims to streamline, automate and boost business performance for clients in those key sectors.   Its clientele includes government-linked corporations and small and medium-sized enterprises in Singapore, Malaysia and the United States of America.

THE Desktop Reference Data Manager (DRDM) creates and maintains current data on resources and constraints.  Data relating to resources cover Staff, Equipment and Locations.  Those concerned with constraints include: Suitabilities, Tags, Zones, Departments, Constraint Profiles and others.

The following prime characteristics set apart the DRDM software from other similar systems:

• An Authorisation function filters who are permitted to update relevant information.
• User-friendly interface.
• Web- located, so users can log on with the necessary information.

Before production of a timetable, the planner or scheduler has to establish what:

• Resources are available and where they are located.
• Constraints or Preferences, if any, that could impose limitations on how, when or where affected resources are used.

Examples of Staff Constraints or Preferences are listed:

• Some staff may prefer certain venues or periods for their teaching.
• Agreed working norms may call for stipulated breaks and meet set loading specifications.
• May only teach in their own department or engage in service teaching in other departments.

Examples of Locations Constraints or Preferences are listed:

• The closure of a building, causing all venues within the building inaccessible.
• Time taken for staff and students to commute between venues for teaching and other activities must be minimised.
• Certain features or resources are required for a specific academic activity; these for instance, can be: wheelchair accessibility, a digital RGB projector and a gas supply.

Examples of Equipment Constraints or Preferences are listed:

• Either portable or a permanent fixture at the required venue.
• Duration should be factored in for the transfer of a specific piece of equipment between two lecture locations.
• A certain item of equipment may be centrally owned or – under the “distributed” system – owned by a department.

This product update is published by Innovez One,  Scientia’s partner,  in this series of Enterprise Timetabler system updates.  Updates that make a difference to its clientele’s business edge.

About Innovez One

Innovez One is a product-based systems consultancy registered in Singapore.  The company provides business solution packages comprising software products for niche markets in Education, Marine, Jewelry and Healthcare.  Innovez One aims to streamline, automate and boost business performance for clients in those key sectors.   Its clientele includes government-linked corporations and small and medium-sized enterprises in Singapore, Malaysia and the United States of America.

A cost-effective information tool, the Enterprise Report Libraries (ERL) system, organises several relevant reports in a structured format accessible on a browser.

Access to the structured information, however, is managed by data captured in Enterprise Authorisation Manager (EAM).   Therefore, the reports that a person can run or read are restricted by EAM.   Another application, the Enterprise Report Manager (ERM), applies the regulations governing authorisation; and then sends the data to the person’s browser.

A Report Library holds thousands of Reports.   An institution usually requests only the report subset which carries information needed in a specific format.

Report Libraries are categorised as:

• General Information.
• Utilisation Information.
• Timetable Information.
• Academic Information.

User feedback and requirements dictate the creation of new Libraries and extension of existing Reports in each Library.

ERL presents the requested information in one of several format options: browser text, pdf, Excel datafile and RTF.

This product update is published by Innovez One,  Scientia’s partner,  in this series of Enterprise Timetabler system updates.   Updates that make a difference to its clientele’s business edge.

About Innovez One

Innovez One is a product-based systems consultancy registered in Singapore.   The company provides business solution packages comprising software products for niche markets in Education, Marine, Jewelry and Healthcare.   Innovez One aims to streamline, automate and boost business performance for clients in those key sectors.   Its clientele includes government-linked corporations and small and medium-sized enterprises in Singapore, Malaysia and the United States of America.

SCIENTIA Enterprise’s Syllabus Plus carries a potent management software for tertiary institutions.   It comprises a suit of system modules which drive the series of planning and scheduling processes to deliver academic programmes.   The various modules manage the following:

1. Ad-hoc venue bookings
2. Dissemination of timetable data
3. Clash-proof scheduling and effective resource allocation
4. Planning workload of staff
5. Defining module delivery
6. Describing programme rules
7. Planning student cohort intakes
8. Response to changing demand
9. Allocating students to activities
10. Managing ad-hoc changes

An Authorization Manager controls access to all Syllabus Plus applications, their usage and who can change or see the data. The applications can either be browser-based or desktop-based for applications requiring  a highly interactive interface.

This product update is published by Innovez One, Scientia’s partner, in this series of Enterprise Timetabler system updates.   Updates that make a difference to its clientele’s business edge.

About Innovez One

Innovez One is a product-based systems consultancy registered in Singapore.   The company provides business solution packages comprising software products for niche markets in Education, Marine, Jewelry and Healthcare.   Innovez One aims to streamline, automate and boost business performance for clients in those key sectors.   Its clientele includes government-linked corporations and small and medium-sized enterprises in Singapore, Malaysia and the United States of America.

WHEN a user looks for an answer to a timetabling woe, the solution may be found in simply changing an activity’s time.   Many other problems, however, are more challenging than that.  For instance, a replacement is needed for a particular lecturer.   In order to find one, a change of lecture time may be required.   This in turn necessitates a change of lecture venue.

Enterprise Timetabler software’s versatility creates solutions for every conceivable timetable trouble.

The planner can either change or keep Activity Variables such as Day, Location, Time, Staff and Equipment.   These are fully adjustable to fit any timetable scenario.   The software’s search engine will find permutations that mirrors the requirements.

The planner decides which variable to fix first.   The search engine constantly updates itself, so that when the planner selects a day, only periods free on that day will be reflected.   When a time is chosen, a current list of available rooms is displayed.   Only those rooms free on that day and at the appointed time are shown.

An important function to note is: Any adjustment made to the timetable leaves a footprint.    The system records every action.   This allows the user to undo actions, one step at a time, to retrace the sequence.   In a trail, the software registers each step undone.   Through a redo function, the user can insert new changes to the timetable.

This product update is published by Innovez One, Scientia’s partner, in this series of Enterprise Timetabler system updates.   Updates that make a difference to its clientele’s business edge.

About Innovez One

Innovez One is a product-based systems consultancy registered in Singapore.   The company provides business solution packages comprising software products for niche markets in Education, Marine, Jewelry and Healthcare.   Innovez One aims to streamline, automate and boost business performance for clients in those key sectors.   Its clientele includes government-linked corporations and small and medium-sized enterprises in Singapore, Malaysia and the United States of America.